Property Legal Secretary

Bristol – £24,000 - £28,000

• Client Care & File Management:
  • Provide professional and courteous assistance to clients, both over the phone and in person, ensuring a high standard of client care.
  • Manage and organise client files related to commercial property transactions, ensuring all documentation is up-to-date and accurately maintained.
• Legal Support:
  • Draft and prepare legal documents such as contracts, leases, licences, and other documentation relating to commercial property matters.
  • Prepare attendance notes, correspondence, and other documents from dictation or instruction by Fee Earners.
  • Support with the preparation and submission of Land Registry applications and SDLT returns.
• Administrative Duties:
  • Handle general file administration and organisation, both electronically and paper-based.
  • Liaise with clients, estate agents, lenders, surveyors, and other external parties as necessary.
  • Prepare bills and assist with managing financial records and matter-related accounts.
  • Provide general administrative support to the Commercial Property department.
• Compliance:
  • Ensure compliance with all relevant professional, regulatory, and internal standards.
  • Follow internal policies and procedures, including those relating to anti-money laundering and data protection.
• Communication:
  • Display excellent communication skills when dealing with clients, external organisations, and colleagues.
  • Accurately relay information and maintain clear, concise records of communications.

• Previous experience as a Legal Secretary in Property either Commercial or Residential in a law firm (minimum 1+ years)
• Strong organisational and prioritisation skills.
• Excellent written and oral communication abilities.
• Ability to work independently and as part of a collaborative team.
• Proficiency in IT systems and legal software; experience with LEAP is an advantage.
• High attention to detail and accuracy.
• A proactive attitude and effective problem-solving skills.