Executive Assistant
Oxfordshire – £28,000 - £32,000
Executive Assistant – Corporate & Commercial
Location: Oxford (50% Hybrid Working)
Type: Permanent
Salary: Competitive + Benefits
Location: Oxford (50% Hybrid Working)
Type: Permanent
Salary: Competitive + Benefits
A prestigious professional services firm is seeking a highly organised and proactive Executive Assistant to join their Corporate & Commercial team in Oxford. This is a permanent position offering a hybrid working model, with the opportunity to be part of a supportive and high-performing environment.
The Role
As Executive Assistant, you will provide comprehensive administrative and executive support to a team of legal professionals. You’ll work closely with Team Leaders and Regional Executive Services Managers, coordinating with internal teams such as Document Production, Administrative Assistants, and Business Services to ensure seamless day-to-day operations.
You’ll have the autonomy to structure your own day while remaining a key member of a collaborative team. This role is ideal for someone who thrives on multi-tasking and building strong internal and external relationships.
Key Responsibilities Include:
- Support lawyers with diary and travel management, matter creation, compliance processes, and file reviews
- Draft correspondence and legal documents
- Coordinate billing, financial reports, and expense claims
- Maintain client data across internal systems and manage helpline or client service channels
- Coordinate and attend team meetings, prepare materials, and manage follow-ups
- Organise events and update internal marketing content, directories, and lawyer bios
- Assist with client newsletters and marketing communications
- Prioritise and manage multiple lawyers’ workflows
- Monitor inboxes, meet deadlines, and coordinate with support teams
- Manage internal reporting systems and spreadsheets related to key clients
The Person
The successful candidate will likely have prior experience in a leading Law Firm and be comfortable providing high-level support to senior professionals. You’ll need to be confident, highly organised, and able to take initiative while balancing a varied workload.
You will also have:
- Excellent communication and interpersonal skills
- Strong attention to detail and accuracy
- The ability to build sustainable relationships internally and externally
- A resilient, proactive, and flexible approach to work
- Confidence in using digital systems and managing confidential information
What’s on Offer
- Competitive salary and benefits
- 50% hybrid working flexibility
- A collaborative, inclusive workplace culture
- Ongoing development and training opportunities
This is an excellent opportunity for a seasoned Legal Secretary / PA who - please apply within or send your CV to rio@douglas-scott.co.uk
Rio Reddy, Head of Legal Support at Douglas Scott for over 3 years, enjoys traveling with her boyfriend and going on girls' trips outside of work. If she weren’t in recruitment, she would likely pursue a career with animals. Her career in Legal Recruitment was partly inspired by watching Suits. Rio brings a passion for people and recruitment, ensuring that both candidates and clients have a seamless and rewarding experience.
Apply Now
Job Spec:
- Area of Law: Legal Support
- Type: Business Support
- Salary: £28,000 - £32,000
- Term: Permanent
- Location: Oxfordshire
- Reference: 1239833
